Executive Assistant - Minnetonka, MN

UHG Minnetonka, MN

About the Job

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)         
 

The Executive Assistant will support the Senior VP, STARS Quality and Performance Improvement, with senior level administration services including: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance. This position will also work closely with other administrators within the executive leadership team.
 

This is a fast paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills. 

 

This position will also have BSL (Business Segment Liaison) responsibilities including: New hire onboarding / off boarding, equipment ordering and set-up, software purchases and office supply ordering. Senior Administrative work will involve direct client interaction.         

 
Primary Responsibilities:        
  • Create / maintain calendars and coordinate meetings avoiding scheduling conflicts  
  • Create / prepare meeting materials (e.g., PowerPoint deck, agendas, room set-up) and ensure distribution to appropriate individuals in a timely manner   
  • Schedule, coordinate, and/or set up resources and technology needed for meetings / events
  • Data Integration and Synthesis
  • Make travel arrangements for meeting attendees and host, coordinate, and/or facilitate meetings/external events as needed  
  • Support Concur expense reporting for the executive team
  • Complete and correctly submit required Service Requests to support department needs  
  • Track requests for on-time completion  
  • Take proactive measures to prevent missed deadlines  
  • Accurate/on time submissions of Service Request forms  
  • Support Senior team members in preparing presentations
  • Interface with external customers and internal Executive Leaders
  • Proactive assessment of needs of Senior Leader team
  • Support supply needs and other functions of FTEs within 130+ FTE team   
  • Other duties as assigned

Required Qualifications:           

  • High School Diploma
  • 5+ years of administrative support experience to senior leadership in a corporate setting
  • Intermediate level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
  • Experience working in a fast-paced, matrix organization
  • Experience handling all aspects of meeting production and organization; scheduling, catering, room preparation, etc.

Preferred Qualifications:          

  • Bachelor’s or Associate’s degree
  • Business Segment Liaison (BSL) or onboarding experience or ability to become certified as a UnitedHealthcare BSL
  • Visio experience
  • Experience with Concur and Ariba
  • Ability to provide high quality, consistent services to the various leaders within the department

Careers with UnitedHealth Group. Here's the idea. We built an entire organization around one giant objective; make the health system work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Community & State as part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. UnitedHealth Group, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

 

 

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

 

Job Keywords: Travel arrangements, coordination, copying, faxing, calendar, answering phones, BSL, onboarding, off boarding, ordering, inventory/supply ordering, PowerPoint, Outlook, Visio, Word, Excel, scheduling, service requests, Minnetonka, MN, Minnesota