Sr. Administrative Assistant - Optum Human Capital - Eden Prairie, MN

UHG Eden Prairie, MN

About the Job

If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)

As a Sr. Administrative Assistant within the Optum Operations Human Capital team, you will support up to 5 leaders in a global healthcare organization. You will work independently in a manner consistent with the highest levels of performance and professionalism to accomplish critical tasks. As a key resource within Optum, your positive approach and dedication to teamwork will enable you to provide outstanding assistance. This position provides a great opportunity for someone with a background in executive support and is interested in learning more about Human Capital and a potential future career path in the Human Capital function.

Primary Responsibilities

  • Manage the calendars and any changes in schedules, use knowledge of current business priorities and key contacts to prioritize scheduling and timing of meetings
  • Prepare leaders for daily schedules and meetings, manage to do’s for leaders and ensure appropriate follow-up for requests
  • Answer incoming calls and facilitate handling of requests for information
  • Evaluate calls in terms of importance and use independent judgment to take action such as interrupting work or notifying others
  • Independently perform varied administrative duties related to functional areas
  • Create streamlined travel arrangements, including travel packs and other traveler-specific needs for both global and domestic trips
  • Track and submit expense reports on behalf of leader
  • Schedule interviews and prepare for a consistent onsite candidate experience
  • Greet visiting clients, guests and employees
  • Create and/or maintain SharePoint sites to facilitate team access to office documents 
  • Create / prepare meeting materials, i.e., PowerPoint presentations, spreadsheets and meeting agendas, and ensure distribution to appropriate individuals in a timely manner
  • Compile and/or integrate information needed to complete reports and documents
  • Schedule meetings for small and mid-sized groups including arranging meals for attendees and planning business dinners
  • Review documents to ensure accuracy and quality, and revise as needed
  • Ensure meeting participants have appropriate access to facilities and systems
  • Schedule and set-up resources and technology needed for meetings and events, i.e., conference rooms, catering, WebEx, and Telepresence
  • Interact with individuals at all levels of the organization
  • Professionally represent the leader across the organization
  • Work effectively as an integral member of a team
  • Handle confidential information with complete discretion
  • Maintains a high attention to detail with an eye towards quality
  • Learns to think ahead and determine leaders needs and takes action proactively to meet the needs
  • Manage office documents in accordance with enterprise records management procedures
  • Perform Business Segment Liaison (BSL) duties to onboard new HC team members and for ongoing needs of the HC team

Required Qualifications

  • HS Diploma or GED
  • Intermediate or greater proficiency in MS Outlook, Word, Excel and PowerPoint
  • 2+ years of experience working in a large, fast-paced, corporate environment

Preferred Qualifications

  • BA/BS degree in Human Resources or related field

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.